5 Interview Questions Your PM Candidate Doesnt Want You to Ask - Workology

5 Interview Questions Your PM Candidate Doesnt Want You to Ask - Workology 5 Interview Questions Your PM Candidate Doesnt Want You to Ask Check out our ongoing project management series by clicking here.   5 Interview Questions Your PM Candidate Doesnt Want You to Ask Here are five interview questions that will make an amateur Project Manager squirm in their seatand the answers you should be looking for. 1. Who was your last Project Sponsor? Is she one of your references? First of all, youre looking for a Project Manager who knows what a Sponsor is. It may seem silly to quiz a candidate on   a sub-101 term, but the bottom line is that Project Manager is such a ubiquitous job title that its starting to lose meaning.  In a world where  an executive assistant and a chief engineer might   have the same  job title, you need an easy way to clarify your candidates real experience. The second reason to ask this question is that you need to know the unvarnished truth about the candidates performance record. Applicants are trained to answer questions like, What is your biggest weakness? or Tell me about a time your project failed, but explaining why your Project Sponsor didnt make it onto your reference list takes more on-the-spot finesse. Here are a few acceptable answers: I opted to put the name of a chief stakeholder instead, since he/she was more involved in day-to-day project operations. However, if youd like me to put you in touch with the Sponsor, Im happy to do that. Unfortunately, the Sponsor left the company shortly after the project ended. However, I can put you in touch with a chief stakeholder. On  my last project, I was brought in to assist with the development of a project planhowever, I was not responsible for execution. Ive heard since then that due to some risks that realized midway though, the project was killed. The Project Sponsors career suffered as a result of the project, so Im uncomfortable providing him/her as a reference. However, Im happy to share a redacted copy of the planning material with you so you can evaluate my work first-hand. 2. Whats most important to you as a PM: finishing a project on time, on scope, or on budget? Inexperienced Project Managers will say these are all equally important. Even less experienced PMs will try to argue hard for one over the others. The answer youre looking for is: First, Id have an honest conversation with the projects stakeholders to find out their drivers. Id then prioritize these objectives based on that analysis. One defining element of a project is that it is unique. As a result, each projects particular bag of drivers will be different than the last. An experienced PM is prepared to manage a budget-driven, scope-driven, or schedule-driven project with equal skill. 3. Can you give me a redacted copy of the most recent lessons learned document you created? Youre looking for a couple things here. First, like question 1, you want to make sure your PM candidate knows what this document is. A lessons learned document is what helps organizations improve performance from one project to the next. Youre also looking for a PM who keeps project records in their career portfolio, because this is a sign they take their own development seriously. .ai-rotate {position: relative;} .ai-rotate-hidden {visibility: hidden;} .ai-rotate-hidden-2 {position: absolute; top: 0; left: 0; width: 100%; height: 100%;} .ai-list-data, .ai-ip-data, .ai-fallback, .ai-list-block {visibility: hidden; position: absolute; width: 50%; height: 1px; z-index: -9999;} Once you get your mitts on the document itself, look for the following: Are lessons learned captured at all phases of the project? For example, were insights only gleaned during execution or are there some that pertain to project planning or close-out as well? Are there any lessons learned that were the responsibility of the Project Manager? Most likely, your candidate edit these outbe careful not to hold it against  her if she  doesnt. Youre not looking for gotchasyou just want some insight into how  she operates, learns, and grows. Is the document professional? A PM should be a communications expertyoure looking for solid writing, clarity of thought, and formatting that lends itself to easy reading. BONUS: Does the document reference other lessons learned from previous projects? After all, lessons arent really learned until they are implemented. If the PM can show that he uses this document from project to project, hire him fast! 4. Youre leading a project that must be planned, executed, and closed in ten days. The work itself will take nine days to complete. How will you conduct your project planning? This question is designed to measure your candidates flexibility. When you have all the time in the world to plan, its easy to produce all of the textbook planning documentsbut what if your time is limited? This question is useful for evaluating   you candidates experience, style, priorities, and overall competence. There are a variety of answers to this question, and some are better than others. But what youre really looking for here is solid rationale plus an ability to clearly articulate it. PMs hate this question because we pride ourselves on our methodismunfortunately, real life often usually has other demands. 5. What industry experience do you have besides [insert your industry here.] Tell me about a project you led in that industry. Project Management is one of the only fields that easily translates from industry to industry, so dont discount any experience they bring from other sectors. In fact, its a plus to hire someone with a little variety on their resume. This question will help you discover skills you might not have thought to ask about (like ability to work in a heavily regulated environment, or ability to adhere to strict deadlines.) It will also tell you a little bit about their cultural fit with your organization. Did she come from a boys club industry where she had to fight for resources and recognition? Did he come from an agile small business where the rule was forgiveness over permission? Bonus Benefit: We PMs love to talk about  our experience, and hate it when non-PM interviewers adopt a if its not in our industry, its not relevant attitude towards our resumes. That said, not all of us are prepared to talk about our transferable skills. Be wary of PMs who dont feel comfortable applying their ski lls to any environment. What sort of questions do you ask your project manager candidates?   .ai-rotate {position: relative;} .ai-rotate-hidden {visibility: hidden;} .ai-rotate-hidden-2 {position: absolute; top: 0; left: 0; width: 100%; height: 100%;} .ai-list-data, .ai-ip-data, .ai-fallback, .ai-list-block {visibility: hidden; position: absolute; width: 50%; height: 1px; z-index: -9999;} Check out our ongoing project management series by clicking here.